Finnoo’s New Metro Station, Espoo
New construction 22,000 m2
Expert tasks during the reception and commissioning phase
Supervision of HVAC, RAU, and electrical work
Solution-oriented and active HVAC supervisors
We take care of articulating the client’s needs as well as managing and supervising projects to meet set goals. We ensure the realization of qualitative, temporal, and financial objectives of projects.
Are you building new or renovating old building services engineering? Are you developing, expanding, or modifying an existing property? Do you need an HVAC supervisor for clarifying initial data, articulating needs, defining objectives, guiding design, project management, supervision, inspections, or functional tests?
We offer high-quality HVAC supervision services that ensure the necessity, quality, functionality, and safety of HVAC plans and HVAC systems.
We offer HVAC supervision to companies and organizations
We perform HVAC supervisor duties in accordance with a project-specific consulting agreement, a time-use plan, Optireal’s quality process, and a supervision plan approved by the client. The supervision plan serves as the HVAC supervisor’s guideline and task list, which the HVAC supervisor uses as a tool to guide their work.
The HVAC supervisor’s review of HVAC plans brings a practical site perspective, coordination, and often cost-saving proposals to the plans. The HVAC plan review specifically aims to ensure that:
The HVAC supervisor utilizes a potential information model in the review of HVAC plans to conceptualize overall entities and coordination. The review of HVAC plans is carried out as thoroughly as possible, aiming also to ensure that the HVAC supervisor comprehensively familiarizes themselves with the site, with construction phase HVAC supervision in mind. During the HVAC plan review, the HVAC supervisor begins to prevent potential HVAC problems and identifies possible risk factors in the construction phase in advance.
The HVAC supervisor submits the findings of the HVAC plan review to the client and the project’s design team. Often, it is advisable to discuss the observations in a joint plan review, during which the project team agrees on the changes and corrections to be made to the HVAC plans.
The HVAC supervisor prepares a supervision plan that takes into account the individual needs and risks of each project, which the HVAC supervisor has approved by the client. When planning HVAC supervision measures, the HVAC supervisor must have access to contract documents and HVAC plans. The HVAC supervisor familiarizes themselves with the documents in connection with the planning and implementation of HVAC supervision measures. The HVAC supervision plan is continuously kept up-to-date and updated in case of possible changes. Changes to the HVAC supervision plan approved by the client are always approved by the client.
Meeting and discussion practices are agreed upon with the client, taking needs into account.
Typically, the HVAC supervisor participates in the following discussions and meetings:
The HVAC supervisor ensures that the main contractor has prepared the site’s safety plans and ensures that the main contractor has prepared the safety document and safety plans required by law. The HVAC supervisor also ensures that a chief supervisor has been appointed for the project, whose responsibility includes other general supervision tasks. If a chief supervisor has not been appointed, the HVAC supervisor ensures that the general supervision tasks are carried out.
The HVAC supervisor monitors the general cleanliness, order, and fire safety of the site. The HVAC supervisor immediately verbally notifies site management of any deviations. The HVAC supervisor’s observations are also recorded in the supervision report submitted by the HVAC supervisor between site meetings. The HVAC supervisor also monitors that the work is carried out in accordance with the cleanliness management plan.
The HVAC supervisor ensures that HVAC technical works are scheduled with sufficient accuracy and realistically.
The HVAC supervisor pays special attention to a sufficient time window for acceptance phase measures.
The HVAC supervisor ensures that the site receives the necessary HVAC plans and clarifications from HVAC design so that the project schedule is not jeopardized due to delays from the HVAC designer. The HVAC supervisor monitors the implementation of the overall schedule and keeps an eye on the prerequisites for achieving intermediate milestones. The HVAC supervisor verbally and in writing notifies of any possible deviations. The HVAC supervisor ensures that all connection agreements are made and that they are made in a timely manner.
The HVAC supervisor plays a key role in ensuring that HVAC installations are carried out safely, efficiently, and in accordance with all applicable standards. The HVAC supervisor oversees the implementation of HVAC installations to ensure their correct and safe execution. Site supervision and quality assurance of HVAC works are carried out in accordance with the HVAC supervision plan agreed upon with the client. The HVAC supervisor monitors that work performance, work methods, and working conditions are such that the work result technically and qualitatively corresponds to the plans, good construction practice, and the contract agreement. The HVAC supervisor communicates their observations to project parties verbally immediately and in writing as soon as possible.
The HVAC supervisor monitors that all quality assurance measures according to the contract agreement are carried out. The HVAC supervisor ensures that the HVAC contractor has sufficient capable resources for quality assurance and guidance of their work. The HVAC supervisor ensures that installation instructions from equipment suppliers and manufacturers are followed. The HVAC supervisor ensures that dust/moisture protection for installed and stored technologies is taken care of. The HVAC supervisor requests the required work drawings from the contractor/equipment suppliers and reviews/comments on them. The HVAC supervisor ensures that the designer reviews/comments on the materials on their part.
The HVAC supervisor reviews/comments on the product and subcontractor proposals presented by the HVAC contractor on their part. The HVAC supervisor ensures that the HVAC designer reviews/comments on the materials on their part. The HVAC supervisor ensures that the contractor maintains an approval table where the HVAC supervisor and HVAC designer mark their approvals. The HVAC supervisor ensures on site that products and equipment comply with what has been approved. The HVAC supervisor monitors inspections according to the inspection document. The HVAC supervisor monitors that contractors perform inspections in a timely manner and document the inspections in the inspection document. The HVAC supervisor ensures that the contractor maintains red-line drawings/as-built drawings.
The tasks of financial supervision for HVAC works depend on the specific project’s contract type. Financial supervision of HVAC works is particularly emphasized in contract types where billing is based on actual performance. If necessary, the HVAC supervisor participates in matters related to disputed or otherwise unclear project costs
handling related matters. The HVAC supervisor comments to the client on the HVAC contractor’s additional and alteration work proposals (charge and credit proposals) regarding topics, content, quantities, and prices. The HVAC supervisor lists potential credit items related to the HVAC contract for the client and addresses them with the contractors.
The HVAC supervisor maintains accurate documentation of all HVAC supervision measures and prepares regular supervision reports on the supervision activities. The HVAC supervisor ensures that the HVAC contractor properly documents their own work performance and quality assurance measures. The HVAC supervisor’s reports, minutes, and memos are delivered to relevant parties and client representatives, and archived in Optireal’s systems and the project bank, if one is used for the project. The HVAC supervisor submits a supervision report on events between site meetings before each site meeting. The report is discussed at the site meeting and attached to the site meeting minutes.
It is very important that when a building transitions from constructors to the maintenance organization, users and maintenance personnel have the prerequisites to manage the property and building services engineering systems. The HVAC supervisor monitors that the HVAC contractor prepares training programs for various systems and conducts the training and operational guidance pertinent to their duties. The HVAC supervisor ensures that the property’s operational and maintenance personnel are involved in the acceptance phase. The HVAC supervisor oversees the operational guidance event and ensures that all necessary matters are trained and that the training is provided with sufficient accuracy/scope.
Acceptance phase inspections for HVAC supervision are carried out in accordance with agreements, the supervision plan, the inspection document, and work descriptions. Functional tests are prepared and performed with particular care. The HVAC supervisor specifies all items to be inspected and the inspection’s results. Functional tests can be approved once all errors and deficiencies have been corrected and the HVAC supervisor has documented it. The HVAC supervisor prepares lists of errors, deficiencies, and observations, clearly identifying the responsible contractor/party to whom the observation pertains. The HVAC supervisor re-inspects the observations before the follow-up inspection meeting and provides an up-to-date list to the parties. The HVAC supervisor checks the warranty certificates for separate warranties (according to work descriptions). The HVAC supervisor checks, for their own area, that the contractor has saved all necessary documents in the maintenance log and the project’s documentation system.
The HVAC supervisor checks the project’s final drawings for their own area. The final drawings must be saved in the project’s documentation system. The HVAC supervisor checks the maintenance log materials in cooperation with the project’s maintenance log coordinator considering the client’s maintenance manual guide.
HVAC supervision tasks during the warranty period are performed to the extent agreed upon with the client. Generally, the HVAC supervisor’s duties include documented inspection rounds of annual and warranty inspections at the site. The HVAC supervisor reviews deficiency lists prepared by parties and users regarding building services engineering works and monitors that building services engineering repairs decided upon based on these lists are also carried out. During the warranty period, the HVAC supervisor checks that contractors have taken care of the warranty period maintenance and quality assurance tasks belonging to them. During the warranty period, the HVAC supervisor ensures that the property’s building services engineering functions as planned, maintenance is appropriate, and the target energy consumption and indoor conditions defined during the design phase are met.
The HVAC supervisor reacts quickly and effectively to potential disruptions, offering solutions and minimizing losses. The HVAC supervisor actively strives to ensure, through communication, that everyone has the prerequisites to perform their contractual duties well. Optireal’s HVAC supervisors are bold, curious, and friendly. We address shortcomings without hesitation and seek solutions constructively and collaboratively. Curiosity is reflected in the enthusiasm to solve project-related problems and to generate added value for clients and project teams. Friendly interaction with people, consideration for others, and professional communication are of paramount importance to us.
We offer HVAC supervision to companies and organizations
New construction 22,000 m2
Expert tasks during the reception and commissioning phase
Supervision of HVAC, RAU, and electrical work
New construction 115,000 m²
Expert tasks during the construction phase
Supervision of HVAC and electrical works
Status as of January 2025:
🔨 2717 homes under construction or in the planning phase
✅ 2918 new or renovated homes supervised
Energy renovation, 112 residential apartments and 500 kW
Expert tasks during the construction phase
Project management and supervision
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We offer HVAC supervision to companies and organizations
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